School Annual Day and Sports Day Trophies: An Ordering Checklist
A week-by-week checklist for schools ordering trophies, medals and mementoes for annual day, sports day and prize distribution.
Prize distribution is usually planned in a rush, and trophies are often the last thing ordered. Schools that follow a simple timeline get better prices, fewer spelling mistakes and no last-minute panic. Here is the one we suggest.
| When | What to do |
|---|---|
| 5 to 6 weeks before | List every award: academic, co-curricular, house, sports and special awards. Count positions per event and add 5 to 10 percent spare medals. |
| 4 weeks before | Fix a budget per level. Send us the list, quantities, event date and school crest. |
| 3 weeks before | Choose designs from the options we share. Confirm ribbon colours, often house colours. |
| 2 weeks before | Send final wording. Engrave event and position now; add names later if results are pending. |
| Event week | Collect or receive the order, count every piece against your list, sort in presentation order. |
A typical school order
- Medals for every participant in each race or event
- Trophies in two or three heights for first, second and third place
- One large rolling cup for the best house
- Wooden plaques or mementoes for the chief guest, principal and retiring staff
Common mistakes to avoid
- Engraving names before results are final. Engrave the event and position; add a name plate later.
- Forgetting the chief guest memento. It is always needed and almost always ordered last.
- A different design for every event. Two or three designs look far more coordinated on stage.
- No spares. Keep two or three blank trophies for ties and surprise awards.
